Travel Job Invoice Templates (for all consulting, travel staffing assignments, or staffing sites where there is no sign-in sheet)     

3LetterInitials_InvFPS10wk_NeedWk_NeedDates.xls

General HINTS and TIPS: 

• Right-click and  "Save Target As" to save to your PC, update the file, then email to pay@FlexibleRx.com as an attachment!

• If upon opening the file, a warning about "macros" appears, then choose "disable macros" option (I don't know why I'm getting this).
• Use actual odometer values for mileage, if possible - because this is less error-prone, and is more convincing as a mileage log to IRS. 
• Generally, work past midnight will have to be entered as two separate days.
• The time and miles you enter in the upper LOG carry forward to the lower INVOICE section of the form.
• Enter any expense receipt values on the appropriate event day.  You can fax, snail mail, or scan to me any receipts for the week.  
• Once completed, go to "FILE>SAVE AS and choose a location in your "My documents" on your PC.  Adjust the name of the file to replace "3LetterInitials" with your initials.  When you go to change the name, left-click to the front of the name, then press "delete" key to delete "3LetterInitials" and replace with yours.  This standardization of the filename helps us track the invoices better.  Example of a proper filename is "JKB_InvFPS09wk11_031509-032109.xls"
• Once saved, find, then attach the file to an email and send to Pay@FlexibleRX.com
• Excel users need only send me the Excel ".xls" file and nothing else. 
• Don't have Microsoft Excel?  You might have Quattro Pro (an often "included" on your PC competitor) or try downloading an alternative to Microsoft Office (PC or MAC), at www.OpenOffice.org Quattro users may need to convert to .xls for me before sending.
• When a month ends, the last days of one month may safely intermingle with the first days of the next month.
• If consulting work in first couple of days of month are to "wrap up" previous month's duties (to be charged to prior month), please make a note of it.

Help Me!

Payroll / Billing Admin:  Kate